How to Apply for Funds

Please download and read all of the application guides before submitting any applications to the PGF. Incomplete applications will not be evaluated. If you have questions, please read the FAQs at the end of each document. If you still have any questions about how to apply, please contact

Application Forms and Guides

This rubric is used by PGF Committee when reviewing all PGF applications.

Deadlines for Submission

Quick fund submissions, which are less than $1000, will be accepted and reviewed on a rolling basis.

Preliminary and final proposals for Fall 2018 are due on:

  • Friday, September 14
  • Friday, October 5
  • Friday, October 19
  • Friday, November 9

Preliminary and final proposals for Spring 2019 are due on:

  • Friday, February 8, 2019
  • Friday, March 8, 2019
  • Friday, April 5, 2019

Application Workshops

Wonder how to write a successful Patriot Green Fund (PGF) application? Curious about PGF and its application process? Please join Office of Sustainability staff for PGF application workshops during the Fall 2018 and Spring 2019 semesters.

Wednesday, September 26 @ 1:00PM in the Johnson Center – Room 244

Application Process Details

Full scale projects can take months to complete, so please plan your timeline accordingly. Quick Fund applications are reviewed on a rolling basis and take about 2-3 weeks to review and approve/deny. Again, please review the “Guide” documents provided above for more details about the timelines and expectations of the application cycle.

Before Applying: Eligibility Reminders

Any student, faculty, or staff member may apply for funds to support a sustainability project. Please review the “Guide” files above for more details about the type of projects that will be supported by the PGF. Some important notes:

  • Research projects must have an undergraduate or graduate student leading the project – research projects led by faculty alone are not eligible.
  • Facility projects requesting over $20,000 are strongly encouraged to apply for other grants and/or obtain funding from other Mason departments.
  • Students leading facility projects are strongly encouraged to locate a faculty or staff mentor outside of the PGF Committee.

Budget Reminders

  • PGF funds are available immediately upon the committee funding approval. Project funds must be expended by May 31st unless special permission is requested.
  • PGF award funds may be allocated to purchase supplies and/or materials essential to the completion of the project.
  • PGF will not reimburse students for items purchased directly. All purchases should go through the university and obey all the purchasing rules. All funds are transferred to university department/office that purchased supplies and/or materials, and are not issued directly to students.
  • Students may also apply for a maximum of $500 in travel expenses. There must be a clear justification for this expense in your application.
  • Infrastructure improvement projects requesting over $20,000 and research projects requesting over $5,000 are strongly encouraged  to  apply for other grants and/or obtain funding from other Mason departments.
  • If you have any questions, call (703-993-2286) or email ( for more.